A financial services organization is seeking a Staff Assistant in Vienna, Virginia, to provide direct administrative and operational support to executive leadership. This hybrid role focuses on calendar management, meeting coordination, briefing preparation, and cross-functional follow-up in a fast-paced environment.
About the Opportunity:
- Shift: Day shift
- Schedule: Monday through Friday
- Hours: Standard business
- Setting: Hybrid (3 days per week onsite)
Responsibilities:
- Manage and prioritize executive calendars, including scheduling meetings and resolving conflicts
- Coordinate briefings, stakeholder meetings, and cross-functional engagements
- Prepare executive correspondence, communications, presentations, and meeting materials
- Track action items, deliverables, deadlines, and follow-up activities
- Collect, organize, and synthesize program, budget, project, and operational updates for executive review
Qualifications:
- 5+ years of experience supporting senior executives, Vice Presidents, or leadership teams
- Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience
- Experience in Executive Administration, Project Coordination, Program Support, or Operational Support functions
- Strong experience in Executive Calendar Management and Scheduling
- Advanced proficiency with Microsoft 365 tools, including Outlook, Excel, PowerPoint, Teams, and SharePoint
- Experience preparing executive briefings, presentations, and reports
- Excellent organizational, prioritization, and time management skills
- Strong written and verbal communication skills, including executive-level correspondence
- Ability to track action items, deadlines, and follow-up activities effectively
Desired Skills:
- Experience supporting executives within Technology, Cybersecurity, Government, or large Corporate environments
- Experience working with Program, Budget, or Project Reporting
- Familiarity with Enterprise Operations and Executive-level Stakeholder Management
