A biotechnology research organization is currently seeking an Operations Project Specialist to join their team in a remote capacity. The Operations Project Specialist will work with Global Clinical Development leadership to drive operational projects.
This is a long term contract engagement of one year +
Responsibilities:
- Support functional and leadership meetings and offsites: agenda and meeting management, prepare materials, schedule meetings, prepare and finalize minutes capturing action items
- Develop and maintain tracking systems (e.g., Smartsheet, Excel) and dashboards/metrics
- Maintain project documentation, planning documents, dashboards, and status reports using SharePoint and other tools
- Build and manage SharePoint sites including functional landing page, maintain functional or project documentation, create libraries, lists, workflows, and ensure proper permissions
- Support document management including but not limited to using tools like Veeva (RIM, Quality, Document Control, Ultra Trial), Icertis, etc.
- Act as departmental point of contact, and if warranted, handling sensitive/confidential information
- Manage communications and timelines for All Hands Meetings, awards, and publications
- Lead or support special projects as needed
- Assist with contracts, budget, and purchase orders
- Support inspections and audits: prepare slides, schedule meetings, prepare minutes, etc.
- Provide additional operational support as needed
Requirements:
- Bachelor’s degree in science, business or related field with 3+ years in life sciences/biotech with project coordination or project management support experience
- Strong knowledge and demonstrated hands-on experience of Microsoft Office (Powerpoint, Excel, Word), SharePoint Online (site creation, document libraries, permissions, workflows), and project management tools (MS Project, Smartsheet or similar).
- Strong organizational, communication, and multitasking skills with proven ability to work independently
