A New York City-based healthcare benefits management company specializing in fertility and family-building benefits is seeking a detail-oriented and proactive Temporary Office Operations Coordinator to manage day-to-day office operations. This role will ensure a seamless experience for employees and visitors, managing vendor relationships, office services, and aspects of new hire onboarding.
About the Opportunity:
- Start Date: ASAP
- Schedule: Monday to Friday
- Hours: 8am to 5pm
- Setting: Onsite
Responsibilities:
- Oversee relationships with multiple office vendors, including pantry, supplies, equipment, cleaning, and maintenance services
- Manage staff snacks, executive lunches, catered meals, and other office hospitality needs.
- Serve as the primary liaison with building management, addressing facilities issues, security, and access requests.
- Support aspects of new hire onboarding and terminations, including desk setup, equipment coordination, office orientation and packing of personal items upon termination.
- Draft and send internal office communications as needed (e.g., service updates, office announcements).
- Monitor and maintain inventory of office supplies, ensuring timely ordering and restocking.
- Manage the building visitor and remote employee registrations.
- Coordinate access cards with building management and IT department.
- Receive and distribute all in-coming mail and packages
- Managing monthly expense reports via Concur with accuracy and in a timely manner.
Qualifications:
- 5+ years of experience in Office Management, Facilities Coordination, and/or Operations
- High School Diploma / GED
- Working knowledge of Google Workspace
- Familiarity with Procurement platforms
- Micorosft Office proficient
- Solid problem solving and time management skills
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
- Ability to work independently while maintaining a service-oriented mindset
Desired Skills:
- Associate's and/or Bachelor's Degree
- Bilingual (English and Spanish)
