A nonprofit organization in New York City is seeking an experienced Administrative professional to join their staff as an Executive Assistant. Support the CEO and Chief of Staff, the Executive Assistant will be responsible for providing high-level administrative support.
About the Opportunity:
- Schedule: Monday to Friday
- Hours: 8:30am to 5:30pm
- Setting: Hybrid (at least 3 days a week onsite)
Responsibilities:
- Schedule and coordinate appointments, meetings, and events for the CEO
- Manage the CEO's calendar efficiently, considering priorities, deadlines and conflicts
- Serve as a key point of contact between the CEO and internal/external stakeholders
- Organize and coordinate meetings, conferences, and special events
- Maintain an organized filing system for important documents and correspondence
- Oversee the CEO office operations to ensure an efficient work environment, including credit card and expense reconciliations and reimbursements, and payment approvals for the CEO office
- Assist the CEO in executing special projects and initiatives
- Track the arrival of incoming documents, scheduling legal review and notary services if required
- Organize and review documents for signature, and track delivery post-signature
- Perform other duties, as needed
Qualifications:
- 3+ years of experience as an Executive Assistant
- High School Diploma / GED
- Experience in the Nonprofit industry
- Proficient in office software, including Microsoft Office Suite and Zoom
- Excellent written and verbal communication skills
- Exceptional attention to detail and problem-solving skills
- Ability to handle confidential information with discretion
Desired Skills:
- Associate’s and/or Bachelor’s Degree
