A leading global media & entertainment company is seeking a highly organized, proactive, and resourceful Administrative professional to join their staff as an Executive Assistant / Chief of Staff to provide comprehensive support to a Senior Executive.
Responsibilities:
- Manage a complex and dynamic calendar, scheduling, and meeting logistics for a senior leader
- Coordinate travel arrangements, including detailed itineraries and expense management
- Prepare and edit executive communications, presentations, and reports with a high degree of professionalism and accuracy
- Act as gatekeeper and liaison, managing information flow and prioritizing requests for the executive’s time
- Support executive participation in key meetings, preparing background materials and tracking follow-up actions
- Partner with the executive to manage strategic priorities and ensure alignment across internal teams
- Lead follow-up and execution for leadership meetings, tracking progress against goals and key initiatives
- Anticipate issues, identify opportunities, and proactively recommend solutions to improve operational efficiency
- Coordinate with internal departments to ensure seamless collaboration
- Help draft communications, talking points, and materials for executive-level presentations or leadership forums
- Maintain confidentiality and discretion while handling sensitive and business-critical information
Qualifications:
- 8+ years of combined experience in executive support, operations, or Chief of Staff-type role
- Bachelor’s Degree
- Highly proficient in Microsoft Office Suite, Google Workspace, and collaboration tools (Slack, Asana, Smartsheet, etc.)
- Excellent written and verbal communication abilities; confident preparing polished materials for senior audiences
- Proven ability to manage competing priorities with grace, professionalism, and confidentiality
- Strong relationship-building skills with the ability to work effectively across multiple teams and leadership levels
- Exceptional organizational, multitasking, and prioritization skills
- Strong attention to detail
Desired Skills:
- Advanced Degree or equivalent experience
- Experience in an Entertainment, Media, and/or Technology organization
