A Virginia-based financial services company is seeking a new Administrative Assistant for a promising opportunity with their growing team in Vienna.
Responsibilities:- Receive, open, and sort incoming legal mail (court orders, garnishments, tax liens, child support documents) to ensure timely and accurate intake
- Scan and upload legal documents to designated Legal Operations inboxes and document management systems, ensuring image quality and completeness
- Perform initial validation and indexing of received documents, accurately classifying document type and associating it with the correct case or account
- Route incoming legal documents to the appropriate Legal Operations teams or queues based on document type, jurisdiction, and processing requirements
- Monitor shared legal mail inboxes and escalate urgent, time‑sensitive, or incomplete documents to leadership or designated reviewers as needed
- Maintain organized records of incoming mail and support compliance with regulatory deadlines and internal service‑level agreements
- Support Legal Operations teams by handling administrative tasks related to document intake, contributing to workflow efficiency, and backlog reduction
- 1+ year of Administrative experience
- High School Diploma / GED
- Computer savvy
- Microsoft Office proficient
- Solid problem-solving and time management skills
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
- Able to multitask efficiently and effectively
- Associate's and/or Bachelor's Degree
